Video

We are continually improving the assessment workflow.

Follow along as we demo how to perfom an FRA with the latest version of the RiskBase app.

Don't forget to watch in full screen!

Scheduled

Scheduled Assessments

When an asset has a scheduled assessment, you can see the assessment type and number of days until the assessment is due.

Start a scheduled assessment

1. Press on the asset.

In the exmaple below, an FRA is due. It is due on the "31st January 2022' and it says 'You're Assigned'.

2. Press + Create Fire Risk Assessment.

Create Assessment

Create a New Assessment

In the example below, we will create an FRA.

1. Press on an asset.
2. Press Fire Summary.
   • Tablet: The summary opens on the right.
   • Smartphone: The summary opens in a new page.
3. Press + Create Fire Risk Assessment.

Templates

Select a Template

If you have access to multiple templates, a window with options will pop up when you create a new assessment.

1. Press on a template to select it.

New Assessment

When a new assessment is created:

• Tablet: The navigation is on the left and the overview is on the right.
• Smartphone: You land on the navigation page and press Assessment Overview to open the overview in a new page.

The Assessment Overview holds information about the assessment's:

• Status: Not-Started, In-Progess, Completed
• Reference
• Custom Reference
• Assessment Date
• Valid From Date
• Valid Until Date
• Assessors Remarks
• Agreed Scope
• Changes To Scope
• Assessment Photos

This information can be added to and edited by the assessor.

Answer Questions

1. Press on a question.
   • Tablet: The full question including a description will show on the right.
   • Smartphone: The full question including a description will open on a new page.
2. Read the question.
3. Select one of the multiple-choice options.

Answer Descriptions

• Answers sometimes include descriptions or directions.
• In the example above, Yes, instructs the assessor to 'Add control measures and describe existing arrangements'.
• Negative answers are Red which usually means actions need to be added.
• In the example below, No, instructs the assessor to 'Add an action for each deficiency and provide remedies'.

Add Control Measures

Suggested Control Measures appear on the right, below answers.

1. Press + on a suggested control measure to add it.

• A control measure is added to the assesssment navigation, on the left.
• The control measure including further details opens on the right.

2. Edit the description (if necessary).
3. Add a why (optional).
4. Add a location (optional).
5. Attach a supporting photo.
   • Take a photo with the devices camera.
   • Add a photo from the devices photo library.

Add Actions

Suggested Actions appear on the right below answers.

1. Press + on a suggested action to add it.

• An action is added to the assesssment navigation, on the left.
• The action including further details opens on the right.

2. Edit the description (if necessary).
3. Add/edit the why (optional).
4. Add a locaiton (optional).
5. Add/edit the category (optional).
6. Attach a supporting photo (optional).
   • Take a photo with the devices camera.
   • Add a photo from the devices photo library.
7. Manually assign a responsible Team (optional).
8. Manually assign a responsible person (optional).

Custom Control & Actions

If none of the Suggested Control Measures and/or Actions are relevant, you can add custom ones.

Add a Custom Control Measure

While answering a question:

1. Scroll down to below the suggested controls and actions.
2. Press + in the Add Custom Control section.

3. Provide a description (required).
4. Add additional information and supporting photos (optional).

Add a Custom Action

While answering a question:

1. Scroll down to below the suggested controls and actions.
2. Press + in the Add Custom Action section.
3. Provide a description (required).
4. Add additional information and supporting photos (optional).

Re-Assess

When it comes time for subsequent assessments; previous controls, actions and answers appear in new assessments.

Assessors can see the most recent answer for each question

Assessors can see previous Control Measure

If existing arragments have stayed the same, previous control measures can be marked as Ongoing. The assessor doesn't need to re-add the same controls during each FRA.

If the control is no longer valid, assessors can select Cancelled to remove it.

Assessors can see previous Actions

Assessors can check and confirm the status of previous actions.

1. Press on the previous action.
2. Select from:
   • Not started
   • In Progress
   • Completed
   • Cancelled
3. Add to or edit the action if necessary

Submit

Once all the questions have been answered and all the control measures and actions have been added, the assessment is ready to be submitted.

Submit an Assessment

1. Scroll to the top of the assessment navigation.
2. Press Assessment Overview.
3. Make changes to the overview, if required.
4. Press Submit.

Press the to send your findings up to RiskBase Cloud.